POSITION PURPOSE:

The AFLW Operations Coordinator plays an important role in supporting the delivery of a high-performance environment for Richmond’s AFLW program. Reporting to the General Manager – Women’s Football, this role supports the smooth operational delivery, scheduling and compliance requirements across the AFLW program.

The AFLW Operations &Coordinator supports the planning and delivery of match day, travel and training logistics, coordinates scheduling systems and maintains clear communication channels between players, coaches and staff. This position requires strong organisational skills, attention to detail, and the ability to work effectively in a fast-paced, elite sporting environment.

KEY RESPONSIBILITIES:

1. Program Operations & Compliance

• Coordinate AFLW operational requirements, including match day, training and interstate travel logistics.
• Prepare and maintain operational documentation including weekly schedules, run sheets, travel itineraries, meeting agendas, minutes and program records.
• Support compliance with AFL and AFLPA regulations, including CBA training hours, player education and integrity requirements.
• Support communication with AFL officials, opposition clubs, umpires and venue managers as a key operational point of contact.
• Maintain accurate records in the Player & Personnel Management (PPM) and Kyros systems.

2. Scheduling & Resource Management

• Coordinate and maintain the season calendar, including training schedules, match day timelines and team meetings.
• Coordinate venue bookings and facility access for training and games, ensuring alignment with AFL and VFL programs.
• Assist with the coordination of team equipment, apparel and operational supplies to support training, travel and match day requirements.
• Assist with expense tracking and invoice processing in line with Club policies.
• Support scheduling processes to balance player welfare, performance needs and operational efficiency.
• Monitor schedule changes and communicate updates in a timely manner to relevant stakeholders.

3. Communication & Stakeholder Engagement

• Provide clear, consistent communication across all AFLW platforms (e.g., Comet, WhatsApp).
• Facilitate coach and staff meetings, prepare agendas and distribute accurate notes.
• Build effective working relationships with players, coaches and staff to support day-to-day needs and help resolve operational issues.
• Support the onboarding of new players and staff by coordinating operational information, schedules, systems access and key program requirements.

4. Event & Travel Coordination

• Coordinate and assist with the planning and delivery of AFLW events (Pre-Season Camp, Scrimmage Matches, Season Launch, Best & Fairest).
• Coordinate interstate travel logistics, including flights, accommodation, catering and transport.
• Support match day operations, including acting as Team Manager when required, to help ensure operational requirements are in place (staff roles and duties, parking, changerooms, umpire liaison, opposition point of contact).

5. Team Support & Continuous Improvement

• Support AFLW operations staff and volunteers to help deliver a well-organised program environment.
• Support safe operational practices by following Club policies, AFL Policies & Procedures and relevant safeguarding requirements.
• Identify and suggest process improvements to enhance efficiency and player experience.
• Contribute to operational planning and continuous improvement initiatives across the AFLW program.

ESSENTIAL QUALIFICATIONS AND EXPERIENCE:

1. Minimum 2-4 years’ experience in football operations, sports administration, or scheduling coordination.
2. Strong knowledge of AFL/AFLW rules, compliance and operational standards.
3. Advanced administrative and systems skills, with the ability to maintain accurate data, records and operational information across Microsoft Office and scheduling / athlete management platforms.
4. Demonstrated ability to work collaboratively with staff, players and volunteers to support program outcomes.
5. Demonstrated experience in facing challenges with composure and consistency.
6. Advanced skills in Microsoft Office and scheduling software (experience with PPM/Kyros highly regarded).

PERSONAL ATTRIBUTES:

1. Exceptional organisational and time management skills.
2. Clear and confident communicator with strong interpersonal skills.
3. Resilient, adaptable and solutions-focused under pressure.
4. A collaborative team player with a passion for women’s football and Richmond’s purpose: Belonging, Thriving and Winning.
5. Approachable nature with a strong work ethic.
6. Optimistic and adaptable in a fast-paced and challenging environment.
7. A significant passion and knowledge of Australian Rules Football.
8. A strong desire to grow and develop one’s own skills and knowledge.

Our Commitment to the Safety and Wellbeing of Children and Young People

The Richmond Football Club is committed to providing an environment and culture that is caring and safe for all children and young people in our care through a wide variety of sporting, cultural and educational activities, events, services and programs.

In line with our purpose of Belonging, Thriving & Winning, we want children and young people

to feel safe, supported, respected and encouraged to reach their full potential, and only

recruit people who, regardless of their role, will support such an environment.