ABOUT THE ROLE:

      The Executive Assistant (EA) to the CEO (parental leave contract) is a highly skilled and proactive individual responsible for supporting the CEO’s executive and administrative functions. This includes managing communications, calendars, travel arrangements, and Board-related administration, focusing on enhancing efficiency through technology. The EA will ensure the highest standards of confidentiality and professional conduct while autonomously managing day-to-day activities to ensure the smooth operation of the CEO’s office. 

     This is an exciting opportunity to join the Richmond Football Club in a a full-time fixed term capacity, providing parental leave cover through to September 2027. 

KEY RESPONSIBILITIES:

1. Diary & Communication Management: Manage the CEO’s calendar and appointments, ensuring optimal scheduling and prioritisation. Prepare and edit correspondence, communications, presentations and other documents, including for the Board as required. Maintain accurate and valuable contact lists and databases for the CEO and Board.
2. Travel Coordination: Organize travel logistics, including accommodations, transport, and itineraries for the CEO. This will occasionally extend to Directors and members of the Senior Management Team.
3. To-Do List & Task Management: Monitor and manage the CEO’s daily tasks and priorities, ensuring timely follow-up on deliverables.
4. Board & Subcommittee Administration: Coordinate Board and Subcommittee meetings, including scheduling, work plan, agenda preparation, minute-taking, and follow-up on action items. Coordinate the Board Management System to support good governance, effective decision-making, high levels of security, and efficient use of directors' time.
5. Technology Utilisation: Implement and manage digital tools to streamline workflows, improve decision-making processes, and enhance overall efficiency within the executive office. Ensure data integrity and security of platforms and databases.
6. VIP Liaison for Events: Serve as a primary contact for Club VIPs on match day and event ticketing, ensuring a smooth and professional experience for all stakeholders. VIPs include Directors, Hall of Fame members, AFL Commissioners, AFL Executives, AFL Club Representatives, and Government Representatives.
7. Relationship Management: Act as a liaison between the CEO and internal/external stakeholders. Manage information in key databases for accuracy and efficacy.
8. Confidentiality & Discretion: Maintain the utmost confidentiality of sensitive information and exercise sound judgment in all interactions and decisions.
9. Autonomous Problem Solving: Anticipate issues, identify solutions, and proactively resolve matters without direct supervision.

WHAT WE ARE LOOKING FOR:

1. Tertiary qualifications and/or proven experience as an Executive Assistant or in a similar executive-level office administrative role.
2. Strong organisational and problem-solving skills, with the ability to manage multiple priorities and tasks.
3. Advanced proficiency in Microsoft 365, SharePoint and digital communication tools.
4. Excellent written and verbal communication skills.
5. Demonstrated expertise in handling high-pressure situations with tact and discretion.
6. Experience working with senior management and liaising with VIPs and/or key stakeholders.
7. Proficiency in working autonomously and demonstrated experience in anticipating needs and proactively addressing issues.

ABOUT US:
Richmond Football Club is one of the largest clubs in the Australian Football League, proudly rooted in our rich history and tradition. As we honour our past, we’re focused on building a Strong & Bold future – both on and off the field– through living our purpose of Belonging, Thriving and Winning. 

      We understand the power of sport to connect people, and at the heart of the Club’s purpose is being involved with our community. At Richmond, culture is paramount, and the Club is committed to developing its people in a supportive environment. Belonging, Thriving and Winning is not just about connecting with fans and members, but about staff, players and coaches connecting with each other with humour and care, through storytelling and authenticity, to build genuine relationships. 

WHY WORK FOR US:
•    Award-Winning Culture: Join an organisation that is an Australian HR Employer of Choice finalist and a Flexible Work Champion.
•    Flexibility #: Enjoy a flexible work environment with options like flexible hours, work-from-home options, a relaxed dress code and the ability to observe public holidays that align with your cultural beliefs.
•    Inclusive & Belonging: We are deeply committed to Diversity, Equity and Inclusion, ensuring that everyone feels valued and respected, no matter their background or abilities
•    Work-Life Balance: We believe in a ‘people first’ culture, where your personal and professional life can thrive together.
•    Growth & Development: Your growth is our priority with professional development opportunities tailored to suit your goals.
•    Wellbeing & Fun: We work hard but know how to have fun, fostering a high-performance, caring culture that values holistic wellbeing.
•    Community Connection: Make a positive impact in the wider community and engage with our charity partners by supporting the Alannah and Madeline Foundation or get involved in one of our community programs across Korin           Gamadji or the Bachar Houli Foundation.
•    Perks & Benefits: Enjoy money can’t buy experiences, a range of perks, including discounts through our sponsors!

      Click here to view our Employee Value Proposition (EVP) to find out why you should work at our Club!  

OUR COMMITMENT TO THE SAFETY AND WELLBEING OF CHILDREN AND YOUNG PEOPLE:
The Richmond Football Club is committed to providing a safe and supportive environment for all children and young people. We exclusively hire individuals committed to fostering a child safe culture, irrespective of their role, and it is essential that all our staff understand their responsibility in relation to child safety.  Individuals will require pre-employment checks, including a valid Working with Children Check for this role.  

APPLICATIONS:      
Please upload a cover letter and resume. Applications close 5pm JULY 31 but will be assessed on a rolling basis with the recruitment process commencing progressively. Please note only shortlisted candidates will be contacted.